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Keeping Your Corporate Building Safe: Cyber Security Tips

October 2nd, 2018

Cybersecurity seems like a simple concept to understand, like don’t click on unusual links and don’t share personal passwords through email. There is much more to that when running a corporate office. Our IT manager, Mark Rambler is responsible for managing and coordinating all networks for all our 23 branches that hold our 400 employees. He monitors set up and installation as well as keeping the corporate office secure. Although every network is different, he points out a few tips every corporate office should follow when staying on top of their cybersecurity:

  1. Let every employee be aware of your cybersecurity rules: When you have new employees starting to work at your company, make sure your common cybersecurity rules are discussed and showed with them. The best time to address this would be during orientation or your employee onboarding.
  2. Recognizing an attack: It is important that you educate your employees and team members of what a cyber attack looks like. Attacks can look different due to the different hacking systems. Show employees and regularly communicate on what to look for when an attack happens and discuss how important it is to tell the IT team when you see an attack. Keep reminding everyone on not to fear when it happens and what to do.
  3. Update all software: Always update your software to make sure systems stay secure, especially on secret information. The updates usually include patches in it to prevent hackers from coming in and stealing your data and information.
  4. Monthly and Weekly Network Cleans: Schedule with your IT team a time to do a network clean and include any major software your company uses.
  5. Practice Good Password Management: Use a strong mix of characters, and don’t use the same password for multiple sites. Don’t share your password with others, don’t write it down or write it on a post-it note attached to your monitor.
    1. If you have difficulty remembering passwords, try using a passphrase like “Ilovegettingtoworkat7:00!” Longer password are harder to crack than shorter complex passwords. You can also change the os to zeros, Es to 3s, I’s to 1s, as to @s, etc. For example !10v3g3tt!ngt0w0rk@t7:00!. This one would be extremely difficult to crack but easy to remember once you are comfortable substituting some of the letters.
    2. Require employees to change their password every so often. Have it automatically set up where after a certain amount of time they are required to change passwords. This should include getting into their computer and their email.
  6. Be conscientious of what you plug in your computer: If transferring files from multiple sites and networks be aware of the security. Malware can be spread through infected flash drives, external hard drives, and even smartphones.
  7. Be aware of email phishing: Email phishing is an attempt to your information through emails from a familiar contact. Never click on any links or email attachments without first examining the sender’s email address. If anything in the address doesn’t look quite right or is misspelled this is a clear sign it is not from a legitimate source.

 

Having your information secure is very important in your business. Hackers can attack at any time and steal important information regarding your company.

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